Privacy Policy

Last updated: 24 Aug 2022

 

Your privacy is important to us and we want you to feel confident visiting our site and using our services. 

 

The protection of your personal data is a major concern to which Malizen pays particular attention. Personal data and cookies collected during your visits to our Site are treated in accordance with the legal provisions in force in France and Europe.

 

This privacy policy (hereinafter referred to as the "Policy") specifically explains how we collect, use, and disclose the information that may be collected by Malizen. 

 

  • Visit, interact with or use our malizen.com website (hereinafter referred to as the "Site"), and related applications, the social media pages linked therein, and the online advertisements, marketing, or sales communications by malizen.com. 

  • Submit a job application to Malizen through the Site.

  • Use certain Malizen services through the Site including, without limitation, free software versions.

  • Purchase certain services and products from Malizen.

 

When we refer to a combination of the above, we use the term "Services".

 

IDENTITY OF THE DATA CONTROLLER

 

Malizen SAS with a capital of 43 272 euros, registered at the RCS of Rennes B 880 271 556, whose head office is located at 2 rue de la Mabilais, 35000 Rennes, France (hereinafter referred to as "Malizen" or the "Company") is the controller of the personal data collected via the Services within the meaning of the applicable regulations on personal data and in particular Law No. 78-17 of January 6, 1978 known as "Informatique et Libertés" and EU Regulation 2016/679 of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.

 

DEFINITION OF PERSONAL DATA PROCESSING

 

In this Policy, personal data (hereinafter referred to as "Personal Data") is information relating to a natural person who is identified or can be identified directly or indirectly from that data. The term "processing" refers to an operation or set of operations involving personal data, regardless of the process used.

 

PERSONAL DATA COLLECTED.

 

PERSONAL DATA PROVIDED DIRECTLY BY YOU.

 

The Personal Data we collect depends on the context of your interactions with Malizen and the choices you make, Services and features you use but may include the following:

  • Your account creation and login information (username, email address and password).

  • Your contact and business information (name, employer name, job title, email address, phone number).

  • Online content (such as the content, date and time of your communications with us or when you fill out a contact form, participate in a survey, or request that we contact you).

  • Your personal preferences in connection with the products we market.

  • Information relating to your participation in events. 

  • Your payment information when you pay to access our Services.

  • Your identity and other information that may be contained in the resume you send us.

 

DATA WE COLLECT AUTOMATICALLY.

 

We automatically collect certain data when you use or interact with our Services.

  • Device Information. When you interact with and use our Services, we receive information about your device, which may include web browser type, operating system version, IP address, communication port ... 

  • Usage Information. We automatically receive information about your interactions with our Services, such as the pages or other content you view, the dates and times of your interactions, the searches you perform, or the frequency with which you use our Services, as well as other actions taken in the course of using the Services, such as certain preferences. We collect this information through our Site, our Services and other technologies, such as cookies, web beacons and web server logs. For more information, please see Section entitled "Cookies and Similar Technologies.

  • Location Data. We may collect and use your IP address for various purposes. We infer your location from the information we collect (e.g., your IP address may be used by us to indicate the general geographic area from which you can access our website)

PERSONAL DATA WE OBTAIN FROM THIRD PARTIES.

 

We may collect certain data about you from third party partners. For example, we may collect personal data from business partners, distribution partners, recruitment agencies, public databases, data vendors and social media platforms. This data may include, for example, first and last name, mailing addresses, job titles, email addresses, phone numbers, LinkedIn URLs. 

 

COOKIES AND SIMILAR TECHNOLOGIES.

 

When you visit our Site, information relating to the navigation of your terminal (computer, tablet, smartphone, etc.) on our Site may be recorded in "Cookies" files installed on your terminal, subject to the choices you have expressed concerning cookies and which you can modify at any time. Other devices can also read or deposit information directly into your equipment, such as web beacons for example.

 

For the sake of simplicity, cookies should be understood in this Policy in the broadest sense as all devices that allow to deposit or read information stored on your equipment (hereafter "Cookies").

 

The information read or deposited in your equipment varies according to the purposes for which the cookies are used. It concerns your equipment (e.g., operating systems, browser used, browser versions used, types of equipment) or your activity on this equipment (e.g., pages or sections consulted, actions taken on the Internet).

 

USE OF COOKIES.

 

Here is a list of the cookies we use on our Site.

  • zk - Essential - app.malizen.com/sandbox.malizen.com - Used to store the connection information necessary to use the Service

  • XSRF-TOKEN- Essential - malizen.com - Used for security reasons

  • hs - Essential - malizen.com- Used for security reasons

  • SSR-caching- Essential - malizen.com - Used to indicate the system from which the site was rendered

  • _wixCID - Essential - malizen.com - Used for system monitoring/debugging

  • _wix_browser_sess - EssentiaL - malizen.com - Used for system monitoring/debugging

  • consent-policy - Essential - malizen.com - Used for cookie banner parameters

  • TS*- Essential - malizen.com - Used for security and anti-fraud reasons

  • bSession - Essential - malizen.com - Used for system effectiveness measurement

  • fedops.logger.X - Essential - malizen.com - Used for stability/effectiveness measurement

SETTING YOUR COOKIE PREFERENCES.

 

You can accept or refuse the deposit of cookies at any time. 

 

When you first connect to the Malizen website, a banner briefly presenting information on the deposit of cookies and similar technologies appears at the bottom of your screen. This banner warns you that by continuing your navigation on the Malizen website you accept the deposit of Cookies on your terminal. Depending on the type of Cookie in question, the collection of your consent to the deposit and reading of Cookies on your terminal may be imperative.

 

This requirement concerns cookies issued by third parties and which are qualified as "persistent" insofar as they remain on your terminal until their deletion or expiry date. As such cookies are issued by third parties, their use and deposit are subject to their own privacy policies. This family of cookies includes audience measurement cookies, advertising cookies (which Malizen does not use) and social network sharing cookies (in particular from Discord, Twitter and LinkedIn). The audience measurement cookies establish statistics concerning the frequentation and the use of various elements of the website (such as the contents/pages you have visited). This data helps to improve the ergonomics of the Malizen website. The audience measurement tools used on this website is Editor X (Wix). 

 

Social network sharing cookies are issued and managed by the publisher of the social network concerned. Subject to your consent, these cookies allow you to easily share part of the content published on the Malizen site, in particular through the intermediary of a sharing application "button" depending on the social network concerned. The social network sharing cookies present on the Malizen site are the following:

 

There are various tools available to you for setting cookies.

Most Internet browsers are set by default to allow the placement of cookies. Your browser offers you the opportunity to modify these standard settings so that all cookies are systematically rejected or that only some of the cookies are accepted or rejected depending on their sender.

We draw your attention to the fact that the refusal of the deposit of cookies on your terminal is nevertheless likely to alter your user experience as well as your access to certain services or functionalities of this website. If necessary, Malizen declines all responsibility concerning the consequences linked to the degradation of your navigation conditions which occur because of your choice to refuse, delete or block the cookies necessary for the functioning of the site. These consequences cannot constitute damage and you cannot claim any compensation for this.

Your browser also allows you to delete existing cookies on your terminal or to notify you when new cookies are likely to be placed on your terminal. These settings do not affect your browsing experience, but you will lose all the benefits provided by the cookie.

Please take note of the various tools available to you below to enable you to set the parameters of the cookies deposited on your terminal. 

Each Internet browser has its own cookie management settings. To find out how to modify your cookie preferences, you will find below the links to the help needed to access the menu of your browser provided for this purpose:

For more information about cookie management tools, you can visit the CNIL website: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser

PURPOSES OF COLLECTING YOUR PERSONAL DATA.

 

We limit the collection of personal data to what is necessary. Malizen undertakes to ensure that the information collected is used only for the purposes for which it was collected and that it does not constitute an invasion of your privacy.

 

Within the framework of the execution of contractual obligations or the execution of pre-contractual measures taken at your request, the data processing has the following purposes:

  • Management of notices about our Services, as well as other requests you may submit to us.

  • Management of customer relations, follow-up of orders, after-sales service.

  • Recruitment management when you apply online.

  • Subscription to our newsletter and related communications.

  • Registration to the Community Edition of our software platform

  • Provision of sharing tools on social networks.

  • Registration and management of events offered by Malizen in which you wish to participate, and correspondence for future events.

  • Communication and management of discussion interfaces with which you can interact on the Site.

 

As part of our legitimate interest to improve our Services, the management, monitoring, control and development of our business and customer knowledge:

  • To maintain and improve our Services.

  • To ensure the security of the Services.

  • To produce statistics concerning the use of our Services.

  • To conduct surveys, studies, satisfaction surveys and product testing.

  • To manage your participation in contests or promotional operations.

  • To send you personalised information and newsletters about our products and services and their evolution, about our news, about your professional news. 

  • Marketing analysis.

 

Within the framework of the legal obligations to which Malizen is subjected, in particular within the framework of possible procedures of withdrawal of products, or for the accounting treatment of your orders.


 

HOW LONG WE KEEP YOUR PERSONAL DATA.

 

The length of time personal data is kept depends on the treatment carried out. Malizen commits itself not to keep personal data beyond the time necessary for the realisation of the treatment and in compliance with the legal provisions provided by the National Commission of Computing and Liberties. 

 

RIGHTS OF THE PERSONS CONCERNED ON THEIR PERSONAL DATA

 

Any person concerned has the right to exercise with Malizen the rights provided for by the regulations in force applicable to the processing of personal data, namely:

  • Right of access: communication of their personal data

  • Right of rectification: update or rectification of personal data

  • Right of opposition: not to receive technical or commercial communications

  • Right to erasure: to request the deletion of personal data

  • Right to limitation: to request the suspension of the processing of personal data

  • Right to portability: to request the recovery of personal data in order to dispose of them in a digital format.

 

You can exercise these rights at any time by sending us your request:

  • By mail: Malizen - For the attention of the data protection officer - 2 rue de la Mabilais - 35000 Rennes

  • By e-mail: hello@malizen.com.

 

All requests must be accompanied by proof of identity. Malizen undertakes to respond to requests as soon as possible.

 

In case of unresolved difficulty in connection with the use of your personal data, you can refer to the CNIL.

 

National Commission for Information Technology and Civil Liberties

Complaints department

8 rue de Vivienne

CS 30223

75083 Paris Cedex 02

01 53 73 22 22

www.cnil.fr

 

RECIPIENTS OF YOUR PERSONAL DATA

 

Only Malizen is the recipient of your personal data. This data, whether in individual or aggregated form, is never transmitted to a third party, notwithstanding the subcontractors that Malizen may call upon. Neither Malizen nor any of its subcontractors market the personal data of visitors to its Site and Users of its Services.

 

We may use external partners with whom we may share your Personal Data for the purposes indicated above. Whenever we use external service providers, we ensure that they have an appropriate level of personal data protection. Where these external service providers are located outside the European Union, we frame the transfer in accordance with the standard data protection clauses adopted by the European Commission. 

 

We may be required by law, court order and/or requests from public and governmental authorities to disclose your Personal Data. We may also disclose your Personal Data if we believe in good faith that such action is necessary to comply with legal requirements or comply with legal process; prevent a crime or protect national security; or protect users or the public. We may also disclose Personal Data if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our terms and conditions, investigate fraud, or protect our business or our users.


 

TRANSFER OF YOUR PERSONAL DATA.

For security and technical reasons, Malizen stores your personal data with a data host whose data centres are located in the European Union. We ensure that they have an appropriate level of personal data protection.

 

For certain operations, personal data may be transferred to service providers located in countries outside the European Union. Prior to the transfer outside the European Union, and in accordance with the regulations in force, Malizen ensures that the transfer of your data outside the European Economic Area is carried out with appropriate guarantees, in particular contractual via standard contractual, technical and organisational clauses, in conformity with the applicable regulations in terms of personal data protection.

 

SECURITY OF PERSONAL DATA.

In order to protect the Personal Data that we collect, use or transfer, Malizen, under an obligation of means, uses various technical and organisational security measures, to fight against loss, misuse, falsification or destruction. Malizen's security measures and procedures are improved as new technologies become available. All Malizen employees and any subcontractors are subject to an obligation of confidentiality.

CHANGES TO THIS POLICY.

We regularly update this policy to reflect legal developments and any updates will be available on this page.